Description:
Establishes understanding of city operations and builds working relationships with department personnel in order to be aware of their need for contracted services, commodities and products. Meets with City Department personnel at various city work sites. Makes recommendations as to the contracting format based on level of service requirements and scope of need initially defined by the Department. Researches and gathers product or service information using a variety of resources, such as the internet, previous contracts and proposals, product or service providers and the requesting City department. Utilizes research to draft new Statement of Work (SOW) documents. Ensures that RFP/RFB is complete and accurate, communicates clearly the need of the department and the need of bidders and offerors. Ensures that written products (RFPs, Bid, contract documents) meet the guidelines established by City policy, the Attorney’s Office, good business practice and result in the best pricing practicable. Following the competitive bidding processes takes bid information and integrates into contract format. Following proposal process, reviews proposal response for content and intent with proposal selection committee chairperson and determines appropriate material for inclusion in the contract. Attention is paid particularly to scope of work and legal parameters. Close collaboration with requesting departments is required to ensure requested needs are met. Solicits, reviews, and confirms completeness of all certificates of insurance required for execution of such new contracts. Anticipates any areas that may need further review or clarification and meets with City Attorney’s Office to resolve contract provision problems. Follows up with contractor and their legal counsel as required to finalize contract. Advises requesting department of contract status throughout negotiation process.
Responsible for drafting contracts that do not go through the competitive process as well as contract amendments. As requested, serves as an advisor at selection committee meetings and advises contractors and other interested parties about RFP and bid specifications at pre-solicitation meetings. Responsible for review and acceptance of insurance certificates and insurance providers and insurance renewal compliance requirements for contracts processed by the section. Works closely with the City Risk Manager to assure that contractor’s insurance is in compliance with City’s requirements. Performs other related duties as assigned.
Qualifications:
MINIMUM QUALIFICATIONS:
• Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Public Administration, Accounting, Finance or other discipline that includes contract management or purchasing, and three years full time paid experience in contract development, purchasing with contracting emphasis, or in a closely related area. Experience may be substituted for education on a year-for-year basis.
• Ability to use independent judgment, accurately interpret business and customer needs, analyze and solve complex problems and provide high-quality and timely contract services.
CONTRACT DEVELOPMENT SPECIALIST
MINIMUM QUALIFICATIONS CONTINUED:
• Clear and concise oral and written communication skills
• Ability to plan, organize, prioritize and various contract projects concerning numerous products and services while managing conflicting schedules and deadlines.
• Ability to establish and maintain positive and effective working relationships with a diverse clientele, including Department managers, supervisors, employees, professional peers and the general public.
• Working knowledge of computers and associated word-processing and spreadsheet programs.
• Possession of valid driver’s license or Utah driving privilege card as need to visit various city work locations.
Apply:
Online application available @ www.slcgov.com/jobs
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