UHEAA - Executive Assistant

Description:
   UHEAA administers the student loan program for the State of Utah. We are an established organization offering stability and an opportunity to serve and grow.

    

    Essential Functions:

        Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy as well as a practical knowledge of the practices and procedures of UHEAA, and UHEAA policies and programs.
        Gathers, assembles, and analyzes information and data from a wide variety of sources.
        Prepares reports, correspondence, and memoranda.
        Operates a variety of general office equipment such as copier, personal computer and other office machines.
        Prepare agendas and make arrangements, such as coordinating catering for luncheons, for meetings.
        Takes notes and action items at various meetings as assigned.
        Types materials in final form from very rough or involved drafts which may utilize frequent use of technical terminology and statistical data.
        Answers telephone calls and tactfully handles inquiries and/or refers to appropriate party.
        Coordinates and makes notifications and arrangements for travel reservations and appointments.
        Makes company purchases using the corporate American Express Credit Card.
        Performs tasks related to monitoring staff.

Qualifications:
   Excellent knowledge of Microsoft Office functions (e.g., Word, Outlook, PowerPoint, Excel).
        Requires advanced secretarial or administrative training.
        Must be able to type at least 45 wpm.
        Experience navigating internet websites.

    

    Core Characteristics

        Integrity – Ability to protect confidential information, loyal to co-workers and business partners. Works to prevent mistakes, and if mistakes are made, takes responsibility and acts quickly to correct it.
        Diligence – Focuses clearly on the necessary tasks. Steady, earnest and energetic in their work. Honors commitments in a timely, efficient and effective manner.
        Customer Focus – Helps customers achieve their goals. Anticipates customer needs and finds ways to serve them better. Creates customized solutions.
        Collaboration – Shares information and expertise, is willing to coach and to be coached. Puts personal agendas aside to achieve the larger goal.
        Knowledge – Consistently improves understanding of the business, thinks ahead to anticipate industry changes.
        Self-Discipline – Consistently sets and achieves individual goals. Shows self-discipline by the way they conduct themselves.
        Resourcefulness – Continually thinks creatively to identify the most effective and efficient way to get things done. Ingenious and inventive.

    Position-Specific Characteristics            

        Responsible – Ability to be held accountable or answerable for one’s conduct.
        Reliability - Possesses the trait of reliability, they are dependable and trustworthy.
        Accuracy - Perform work accurately and thoroughly.
        Detailed Oriented – Ability to pay attention to the minute details of a project or task.
        Organized - Possesses the trait of being organized or follows a systematic method of performing a task.
        Oral Communication - Ability to communicate effectively with others using the spoken word.
        Written Communication – Ability to communicate in writing clearly and concisely.
        Work Under Pressure - Ability to complete assigned tasks under stressful situations.

Required Experience

    Experience:

    This is a career level position; a minimum of two to five years of related experience is required.
    Education:
    Associate’s degree or an equivalent combination of education and experience

Apply:
To apply, please go to our website https://ushejobs.silkroad.com/ and click Select Job Openings and then select Search Current Openings. Click Perform Search to see all openings. Choose this position from the list.