Organization: Utah State Department of Health
Location: Salt Lake County, Utah
Location: Salt Lake County, Utah
Job Type: Full-time job
Salary range: $19.75 - $31.32 Hourly
Description: Provides necessary services to Office of Health Care Statistics so they have the material resources needed to accomplish tasks and projects. This position ensures that external contractors and data suppliers provide services as contracted or required and maintains a positive working relationship with them. The incumbent supports the Office Director in monitoring the status, progress and needs to of project owners. This incumbent also provides logistical and technical support to office staff.
Typical Qualifications:
- Microsoft Office, specifically Excel; Sharepoint
- writing, editing and document preparation
- project management concepts, tools and processes
- organizational skills
- understanding of office management
- accounting, budgeting and finances
- State of Utah systems (FINET)
- State of Utah procurement processes
- supervisory skills
- health data, data privacy and security, health care policy
Example of Duties:
- Write, review, negotiate and process contracts.
- Ensure that contractors comply with provisions and requirements of the contracts.
- Act as office liaison with contractors, including DTS.
- Help contractors interpret and understand contract requirements.
- Monitor contract budgets, payments and work plans.
- Help project owners and managers be accountable for process.
- Coach in project management skills.
- Track and monitor project status, including requests/approvals, resource assignment milestones and deadlines.
- Ensure that data suppliers submit data in a timely manner.
- Communicate with suppliers regarding upcoming and missed deadlines.
- Participate in data supplier outreach and stakeholder engagement.
- Oversee office financial matters.
- Coordinate with OFO and CHD Financial Manager on issues related to payments, invoices, and receivables.
- Generate reports for office management.
- Responsible for office procurement process.
- Write and review requests for proposals.
- Obtain bids for needed supplies and services.
- Order supplies and materials from approved vendors.
- Maintain and oversee office-wide marketing and public relations plan.
- Prepare and compile written material for publications and outreach campaigns.
- Answer public inquiries.
- Manage office email, administrative content of website.
- Arrange and provide support for meetings and teleconferences.
- Assist with travel arrangements, mail/shipping and related tasks.
- Inventory, security and safety, as assigned.
- Supervise employees and interns, as assigned.
HOW TO APPLY: In order to be considered for an interview for these positions, you will need to apply on-line at https://statejobs.utah.gov. If you have not done so already, you will need to create a job seeker account. The job posting is titled Contract & Project Manager Job #08658.
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